Early Childhood Center Administrative Assistant

Ohr Chadash Academy

Ohr Chadash Academy (OCA) is a Torah-driven Orthodox Jewish day school for boys and girls in early childhood through 8th grade, where the divine spark and unique worth of each individual is celebrated. OCA, with approximately 300 students and over 50 faculty members in preschool through 8th grade, is known for its strong sense of community and joyful approach to learning. There is a tangible sense of warmth and care among our students, faculty, and staff. OCA is committed to ensuring equal employment opportunity. It is our policy to recruit, hire, train, and promote individuals, as well as administer any and all personnel actions, without regard to race, color, religion (except where there is a bona fide requirement for the position), creed, age, sex, national origin or ancestry, marital status, sexual orientation, genetic information, status as a disabled or other eligible veteran, status as a qualified individual with a disability, or any other category covered by applicable law. OCA now offers a range of employment benefits for qualified employees.

About the Position

Position Overview:
The Administrative Assistant assumes an integral role in creating daily meaningful experiences for the children, parents, and staff of the Early Childhood Center program.

Job Responsibilities:
-Oversees the daily operations of the Early Childhood office
-Provides a warm, nurturing presence to help students feel comfortable and cared for
-Provides de-escalation support for students directly or provides backup for the teacher who is working with the student in need

-Oversees substitute coverage for absent staff and ensure ratios are met
-Arrange/schedule substitute teachers
-Maintain spreadsheet of teachers who call out/substitute coverage
-Substitute in classrooms whenever needed
-Answers ECC phone, monitors and responds to emails from parents and outside therapists.
-Maintains and organizes files on staff and students
-Maintains current licensing requirements and regulations
-Organizes and schedules parent meetings and events using google docs/calendars/ParentLocker
-Receive notice of supplies needed (bathroom, craft, snacks/drinks, teacher supplies) and submits order requests)
-Supports and communicates with parents and staff about student illness and/injuries in coordination with the school nurse.
-Reports computer/tech issues to IT Director
-Creates and maintains schedule of outside therapists/support staff
-Plans and coordinates special events (brainstorm, phone calls, supplies, set up, etc.)
-Supports the ECC in other respects, at the discretion of the Head of School or ECC Director

Location: Baltimore, MD

For More Information, please contact employment@ocabaltimore.org